Is your office very cluttered? Many businesses use document scanning services to clean up their offices, but this may not be the best option for you. Hybrid solutions that include document scanning and record-keeping can be very efficient and expensive.
Document and records management is an integral part of day-to-day business operations, and while it may not be the first cost that comes to mind when planning budgets, it is still a cost to consider.
Usually, companies look for any nooks and crannies where the money can be saved, and when it comes to keeping records, there are stones that many forget to look under.
Some go on paperless strategies, while others opt for cheaper outdoor storage options — but what if there was a more cost-effective way to have both?
To Store or To Scan: That is the Question
Scanning On One Hand
The use of technology drives many companies to scan their data archives and convert them into a digital format for a paperless office.
Despite the growing need to embrace electronic document management, the cost of scanning is still limited to an average of only 7-12 cents per page scanned.
Storing On the Other
A large company can have thousands of documents, and although scanning is cheaper per page, the cost of a large scan project can accumulate.
As a result, instead of scanning the entire archive, some companies select only the scanning documents they use regularly and keep all the other records that they rarely use as hard copies to save money.
Which one will fit your budget better?
Both scanning and storing provide information management costs, but it can be challenging to determine which one is best for you.
It may seem like a crossroads for a company to use hardcopy or electronic document management when comparing, but many ignore the third option — a combination of both.
Hybrid storage options offer the benefits of increased efficiency and productivity using digital documents in conjunction with savings by using the cheapest option for hard copies.